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How Data Collection Can Improve HR Processes

· 11 min read
ScrapingAnt Team

Data Collection for e-Commerce

HR or Human Resources is a department as important as any other in a business or a corporation. It helps manage the workforce so that workers are happy and a healthy environment is created, which helps achieve the organization's targets.

In a world where we have employed computers, AI, and the internet to better everything, why should HR lag behind? After all, if the employees are loyal and happy where they work, they are more likely to give their all while doing their jobs, all of which ultimately leads to growth. In order to do that, many big companies have made use of a newer approach, using public web data in order to improve human resource processes.

Why HR is important?

Human resources' primary role is to improve employee performance, making the company function better and achieve more.

HR is the division of a business that is charged with finding, screening, recruiting, and training job applicants, as well as administering employee-benefit programs.

Human Resource department has many functions essential to the smooth running of any workplace. However, the following 5 can be pinned down as the most basic.

  • Talent Management
  • Compensation and Benefits
  • Training and Development
  • HR Compliance
  • Workplace Safety

What is data analytics in HR?

HR analytics is a data-driven approach to managing people at work. Also known as workforce analytics, it revolves around analyzing people's problems using data to answer critical questions about your organization.

Human Resource Processes

In order to understand how data collection can improve HR processes, we should have a clear idea of what HR processes actually mean. If you google what HR processes are, you are probably going to get an explanation that goes like "Fundamental strategies that HR leaders implement to ensure successful employee lifecycles and work experiences." To put in easy words, all the techniques and thought put in from shortlisting of individuals for hiring to a beautiful time in a company, and in the worst-case scenario, offboarding.

Data Collection – Secret to Successful HR Processes

Public web data, available all over the internet, is the answer to your HR problems. If you think that your company's HR decisions need to be fairer and more consistent, or they are not being beneficial for the work environment, you need to look into public web data. However, curating it and deciding which one is beneficial and which is not is another problem. That's where different software comes in. But the topic under discussion is not how to do it. Instead, what is the effect of using this data to improve HR?


Hiring is a process that will essentially determine the quality of your company's work. Suppose you are able to acquire employees who are motivated and have the appropriate skills, do well under pressure, and are not a part of workplace conflicts. In that case, the workplace environment will obviously be very energetic and rewarding.

When hiring, the people in HR think of the following things when they receive CVs from aspiring individuals; who should we hire among these? How much do we pay them? How is their presence in the company going to benefit us?

While the judgment of HR professionals is of great importance in this decision making, public web data can provide great insight as it can give you access to valuable information like:

  • what people look for in jobs
  • how do rival companies acquire and retain individuals who are actually good at what they claim
  • the packages being offered to job applicants
  • which sourcing channels are the most successful candidates being secured from

And much more.

When HR professionals use the knowledge of what is going around in the market, they will ultimately make decisions that will benefit your company in the long run.

Promotion and Offboarding

These are some other really important HR processes that ultimately determine your company's future. HR will ultimately recommend to the committee that this employee is the star of this company, and this one needs to be relieved.

Obviously, the star employee will attract the attention of rival companies like blood attracts sharks. You need to know how much other companies are offering to people of such caliber so that you can keep your best people happy and loyal. That's where data collection of public web data comes into play. If an employee becomes irreplaceable, surely HR will recommend giving them benefits superior to those being offered in the market. Only then will you be able to keep the best of the best.

With regards to offboarding and firing workers, if you know why a certain individual was fired from a workplace, or if you know the reasons for offboarding of individuals from successful companies, your HR department will be able to look for such deficiencies in your workforce. Keeping a check like this involves access to beneficial data. And that is why data collection is important for HR processes.

Workforce Diversity

If anything, that data collection has made clear to HR professionals as bright as day is that diversity is something to strive for instead of being scared of. An older idea was that people of the same origin would have better chemistry in the same place as they would share similar interests. However, when it comes to the workplace, the same cannot be said.

Diversity, today, has become a core value in any company or work setting. People from different backgrounds working together has made a lot of things possible, which wasn't thought of before. Belonging to different backgrounds and ethnicity, people bring different vantage points to the table when looking at problems that invite innovation, creativity, and growth in the company's fate.

In order to bring in data collection to achieve this much-needed uplift, different companies use different approaches. While some resort to AI platforms that look for able individuals from different backgrounds, others may use data collectors offered by different service providers.

Resultantly, you will be able to shortlist individuals whose profiles might have been overlooked when using typical sourcing methods. Whatever may be your approach, the end result is going to be you getting important data like,

  • How do companies with diverse workforce shape their outreach programs?
  • What channels do such successful various companies use?

Using the perfect combination of people to achieve your goals has been made possible by using data collection as the deciding factor when it comes to decision-making by HR professionals, thus improving the HR processes.

Attracting the cream

Excellent employees in a market are like fishes in a pond, even if they are working for someone at the moment. If you see a big fish, you would obviously want to catch it. And for that, you would place the tastiest piece of bait you have in your arsenal onto your fishing hook and wait for the magic to happen.

Public web data collection allows you to achieve something similar to that. You get information about individuals having a specific skill set, something that you want. Such information provided by data collectors curated from places like LinkedIn makes sure you are in the running for the best of the best.

Once you are able to identify, now you need an approach. Something that makes sure that the big fish is attracted to your hook. An important factor is the knowledge of the fact that if that certain individual should be up for promotion and better salary package but isn't. If a scenario like this is under observation, then swooping in like a vulture and stealing the prized asset of an organization is not a difficult task to achieve. However, the basis of this approach is having access to valuable data, which is only provided by using automated AI techniques or data collector services.

Shaping the HR policies

The policies of a human resource department are a crucial factor that determines its efficiency. If the policies are reviewed regularly, updated, and are best suited to the prevailing conditions of our society, you will have a successful and well-run HR department whose processes will be as seamless as water flowing in a river.

Understanding a benchmark as to what to do and what not to is essential when making policies. And learning from those who succeeded or failed is the best thing that can be done in this regard. Data-driven techniques that will provide you with information about booming businesses and how they manage their human resources will enable you to do better.

Resultantly, your policies will be better suited to your market, and a friendly work environment will come into being.

Employee Relations

Having a knowledge of how successful companies having hundreds of employees belonging from different places work together in harmony is really essential. This is managed through workplace conflict management between employees, and all of this falls under employee relations management which is a prime function of the HR department.

Data will help you here, too, as it can provide solutions to different problems that arise between individuals. The nature of different problems calls for different solutions, and if you are pre-equipped with the solutions, the HR department can apply them in almost real-time and prevent problems and tensions from escalating to extents from where they can not be solved.

Utilizing and learning from your own HR department data is also essential as similar bumps in the ride may have come before, and only those who succeed who learn from their past and use it to make their future better.


HR will keep on functioning in the best possible way if it never forgets how important is feedback. Employees tell their thoughts, and those thoughts should be curated and looked over because that will be able to make everything streamlined. Public web data in this regard is beneficial as it can help you gain an insight into how employees in different work settings think, what their expectations are, how much workload are they able to handle, and how loyal do they remain in their work place is not how they want it to be. All of these can be recovered from feedback data, from within your organizations, and from those working in a similar marketplace as yours.


Human Resources may be the decisive factor in the journey of your company's success or doom. A happy worker is a loyal and good one, and both of these can only be achieved by keeping a check on the employees through human resources. Thus, HR processes automatically become very important, something that should be made better with every resource present at your company's disposal. That's where data collection and data-driven techniques have been coming in handy. They improve everything from the process of shortlisting individuals, their training, onboarding, their performance reviews, workplace conflict management, performance appraisals, promotion, and in any lousy scenario, their offboarding or firing. Data collection and utilization by data collectors and data-driven AI techniques surely improve HR processes in unimaginable ways. A great amount of care should be taken, especially by new companies and organizations who have stepped into the competition.

ScrapingAnt takes care of all possible data collection tasks using the top-notch data collection service to improve your current data-driven HR process and the custom data collection software to start using data for your company routines.

Further reading

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